1 1 BOARD OF TRUSTEES MEETING 2 JEFFERSON TOWNSHIP 3 4 * * * 5 6 TRANSCRIPT OF PROCEEDINGS 7 8 * * * 9 10 DATE OF MEETING: Tuesday, March 9, 2004 Beginning at 6:55 o'clock p.m. 11 12 PLACE OF HEARING: One Business Parkway Drive Dayton, Ohio 45427 13 14 BOARD OF TRUSTEES: Brice C. Sims Allen Elijah 15 Angela R. Jones Robert E. Bradley 16 * * * 17 18 19 20 21 22 23 24 25 2 1 MR. SIMS: I'd like to call the 2 meeting to order. Could we stand up and pledge 3 allegiance to the flag. 4 (Thereupon, the Pledge of 5 Allegiance was recited.) 6 MR. SIMS: Roll call. 7 MR. BRADLEY: Mr. Sims? 8 MR. SIMS: Present. 9 MR. BRADLEY: Mr. Elijah? 10 MR. ELIJAH: Present. 11 MR. BRADLEY: Ms. Jones? 12 MS. JONES: Present. 13 MR. BRADLEY: Next we have approval 14 of -- 15 MR. SIMS: Approval of minutes for 16 the meeting held on February the 3rd, '04. 17 MR. ELIJAH: I move for acceptance 18 of the minutes. 19 MS. JONES: I second. 20 MR. BRADLEY: It's been properly 21 moved and seconded that the February 3, 2004 22 minutes be approved. 23 Do I have a vote on the motion, 24 Mr. Elijah? 25 MR. ELIJAH: Yes. 3 1 MR. BRADLEY: Mr. Sims? 2 MR. SIMS: Yes. 3 MR. BRADLEY: Ms. Jones? 4 MS. JONES: Yes. 5 MR. SIMS: Clerk's business. 6 MR. BRADLEY: I've not got any 7 communications or information from the clerk. 8 MR. SIMS: Old business. Any old 9 business? New business? New business, I'd like 10 to say that April the 3rd, we are going to have a 11 community breakfast. It will be at Mount Carmel 12 Baptist Church, and our speaker will be Dixie 13 Allen, State Representative. So it is ten 14 dollars per person and it will be at 8:00 in the 15 morning at Mount Carmel. Mount Carmel is on 16 Dayton-Liberty Road and Infirmary. The church is 17 in the back. It would be nice for everybody to 18 come. 19 We're trying to bring the community 20 together to have this community represent 21 Montgomery County Community Advisory Committee. 22 MS. JONES: I make the motion for 23 Marvin Gephart to be appointed to the Montgomery 24 County Advisory Committee. 25 MR. ELIJAH: I second that motion. 4 1 MR. BRADLEY: It's been properly 2 moved and seconded to appoint Marvin Gephart to 3 the Montgomery County Community Advisory 4 Committee. 5 A vote on the motion, Mr. Elijah? 6 MR. ELIJAH: Affirmative. 7 MR. BRADLEY: Ms. Jones? 8 MS. JONES: Yes. 9 MR. BRADLEY: And Mr. Sims? 10 MR. SIMS: Yes. 11 MR. SIMS: Continuing rental of land 12 for TNT Fireworks' sign for a period of five 13 years. 14 MS. JONES: I would like to make a 15 motion to accept the continuing to -- continuing 16 to rent that particular area, but I would like to 17 change the number to a -- instead of a five-year 18 period to a two-year period. 19 MR. SIMS: Okay. Do we have 20 a second? 21 MS. JONES: So the motion would be 22 to allow them to continue, TNT Fireworks' sign, 23 for a period of two years. 24 MR. SIMS: Yes. 25 MR. BRADLEY: It's been properly 5 1 moved. Is there a second? 2 MR. ELIJAH: Second. 3 MR. BRADLEY: Mr. Elijah seconded 4 the motion. It's been properly moved and 5 seconded to continue to rent the land, TNT 6 Fireworks, for the sign for a period of two years 7 and not five. 8 Do I have a vote on the motion, 9 Mr. Elijah? 10 MR. ELIJAH: Yes. 11 MR. BRADLEY: Mr. Sims? 12 MR. SIMS: Yes. 13 MR. BRADLEY: And Ms. Jones? 14 MS. JONES: Yes. 15 MR. SIMS: Agreement - S. Rauch to 16 rent Township land for farming for a period of 17 two years. I need a motion. 18 MR. ELIJAH: So moved. 19 MR. BRADLEY: Is there a second on 20 the motion? 21 MR. SIMS: I second. 22 MR. BRADLEY: It's been properly 23 moved and seconded for the agreement of S. Rauch 24 to rent Township land for a period of two years. 25 Vote on the motion, Mr. Elijah? 6 1 MR. ELIJAH: Yes. 2 MR. BRADLEY: Mr. Sims? 3 MR. SIMS: Yes. 4 MR. BRADLEY: And Ms. Jones? 5 MS. JONES: Yes. 6 MR. SIMS: Request to use Charles 7 Richardson Park on August the 7th, 2004, Ms. Dye, 8 250 Chain Avenue. The park is located in the 9 Ridgewood Heights area, which is the Old Crown 10 Point area. 11 The park has been fixed up. I want 12 you to know a lot of people don't know where it's 13 located, but it is located over there. We have 14 fixed the park up. We've painted the shelter. 15 It's really a beautiful park. 16 Could I have a motion? 17 MS. JONES: I make a motion for the 18 park to be rented out for the use of a family 19 reunion on the date of August 7, 2004. 20 MR. ELIJAH: I second that motion. 21 MR. BRADLEY: It's been properly 22 moved and seconded to allow Ms. Dye to use the 23 Charles Richardson Park on August 7, 2004. 24 A vote on the motion, Mr. Elijah? 25 MR. ELIJAH: Yes. 7 1 MR. BRADLEY: Mr. Sims? 2 MR. SIMS: Yes. 3 MR. BRADLEY: And Ms. Jones? 4 MS. JONES: Yes. 5 MR. SIMS: Resolutions for 6 consideration. Resolution 04-03, resolution 7 approving the Montgomery Natural Hazard 8 Mitigation Plan. 9 MS. JONES: I make the resolution -- 10 I mean, I make a motion for Resolution 04-03. 11 MR. ELIJAH: I second that motion. 12 MR. BRADLEY: It's been properly 13 moved and seconded to adopt Resolution 04-03, 14 approving the Montgomery Natural Hazard 15 Mitigation Plan. 16 Is there a vote on the motion, 17 Mr. Elijah? 18 MR. ELIJAH: Yes. 19 MR. BRADLEY: Mr. Sims? 20 MR. SIMS: Yes. 21 MR. BRADLEY: And Ms. Jones? 22 MS. JONES: Yes. 23 MR. SIMS: Resolution 04-04, 24 authorizing the County engineer to close Pinnacle 25 Road between Soldiers Home and Infirmary. Need a 8 1 motion. 2 MR. ELIJAH: I move for the 3 acceptance of Resolution 04-04. 4 MS. JONES: I second the motion. 5 MR. BRADLEY: It's been properly 6 moved and seconded to adopt Resolution 04-04 7 authorizing the County engineer to close Pinnacle 8 Road between Soldiers Home and Infirmary Road. 9 Vote on the motion, Mr. Elijah? 10 MR. ELIJAH: Yes. 11 MR. BRADLEY: Mr. Sims? 12 MR. SIMS: Yes. 13 MR. BRADLEY: Ms. Jones? 14 MS. JONES: Yes. 15 MR. SIMS: Resolution 04-05, 16 supporting Jefferson Residence II, LLC in the 17 construction of new single-family detached homes 18 in Jefferson Township. 19 MR. BRADLEY: Is there a motion for 20 Resolution 04-05? No motion being stated, proper 21 to move on to Resolution 04-06. 22 MR. SIMS: Authorizing the purchase 23 of two police cruisers from Montgomery County 24 Sheriff's Office, MCSO, as reflected in the 25 agreement for police service. 9 1 Could I have a motion? 2 MR. ELIJAH: So move for the 3 acceptance of Resolution 04-06. 4 MS. JONES: I'll second. 5 MR. BRADLEY: It's been properly 6 moved and seconded to adopt Resolution 04-06 7 authorizing the purchase of two police cruisers 8 from the Montgomery County Sheriff's Office as 9 reflected in the agreement for these services. 10 Vote on the motion, Mr. Elijah? 11 MR. ELIJAH: Yes. 12 MR. BRADLEY: Mr. Sims? 13 MR. SIMS: Yes. 14 MR. BRADLEY: And Ms. Jones? 15 MS. JONES: Yes. 16 MR. SIMS: Trustee's report. 17 Mr. Elijah. 18 MR. ELIJAH: No report at this time. 19 MR. SIMS: Ms. Jones? 20 MS. JONES: I have no report at this 21 time. 22 MR. SIMS: Risk management 23 activities. Mr. Bradley? 24 MR. BRADLEY: There were no 25 activities for February. 10 1 MR. SIMS: Okay. We have executive 2 session. 3 MR. BRADLEY: You have to make a 4 motion. 5 MR. SIMS: We have to make a motion 6 for executive session, review personnel 7 evaluations. Motion required. 8 MR. ELIJAH: I move that we adjourn 9 to executive session to discuss personnel matters 10 of the Township. 11 MS. JONES: I second the motion. 12 MS. McGUIRE: How long is this going 13 to take? 14 MR. SIMS: I really don't know. 15 MS. McGUIRE: You couldn't do this 16 at the end of the meeting? We're sitting here -- 17 we have other places to go. Your arrogance is 18 unbelievable. 19 MR. SIMS: You said -- 20 MS. McGUIRE: You couldn't give us a 21 time that you're going into an executive session 22 and here we sit? Couldn't this be done at the 23 end of this meeting after we've had our questions 24 answered and you've closed out the meeting? Is 25 it something that pertains -- 11 1 MR. SIMS: We amend the motion, and 2 we have time to talk. It's not about arrogance. 3 It's just about procedure. 4 MS. McGUIRE: I think it is. 5 MR. SIMS: Yep. So you want to 6 amend the motion? 7 MR. ELIJAH: So, Mr. President, I 8 amend my motion. 9 MR. SIMS: Okay. I second. All 10 right. Citizens' comments. 11 MR. BRADLEY: I have two forms. Ms. 12 Jean McGuire, 7652 Dayton-Liberty wishes to 13 address could you be more detailed on agenda and 14 clerk's business and how often do you travel the 15 Township on -- I can't read the last word. 16 MS. McGUIRE: How often do you 17 travel the Township? But it relates to this 18 agenda. You appoint Marvin Gephart. Who is he? 19 Continuing rental of land for TNT Fire -- no 20 specifics -- TNT Fireworks. Where is TNT 21 Fireworks. Agreement, S. Rauch. What is the 22 first name? Where is the land located? Just 23 more specific. 24 The Natural Hazard Mitigation Plan, 25 are we supposed to know what that means? 12 1 Authorizing the County engineer to close Pinnacle 2 Road. For how long? Where are these single 3 homes located? 4 MR. SIMS: Well, first of all -- 5 MS. McGUIRE: And Resolution 04-06 6 authorizing the purchase of two police cruisers. 7 For how much? 8 You know, I'm a taxpayer. These 9 other people are taxpayers. My taxes are high. 10 I expect more, more specifics than this. You're 11 just going through the form, as far as I'm 12 concerned. You're just having a meeting just to 13 say well, we have to have a meeting once a month. 14 I think you should give us more specifics. 15 MR. SIMS: Thanks for your comment. 16 MR. BRADLEY: Next I have a Ms. 17 Carla Jackson of 7805 Dayton-Liberty. 18 MS. McGUIRE: Oh, you're not going 19 to answer any of my questions? 20 MR. SIMS: Well, you know, you made 21 your point clear. 22 MS. McGUIRE: But you're not making 23 anything clear to me. I mean, does anyone else 24 have any questions? 25 UNIDENTIFIED SPEAKER: I agree with 13 1 her. You know, it's no big deal. 2 MR. SIMS: Okay. Every month we 3 have to -- it's required by the State for us to 4 have a meeting. 5 MS. McGUIRE: And that's what you're 6 doing. 7 MR. SIMS: That's what we do. If 8 you wanted to -- after we get through, you want 9 to talk about it, we can talk about it. But we 10 got TNT, Mr. Butler, he's back there right now, 11 all right. Steve Rauch is farming our land over 12 across from Arthur Fisher's Park, which he's 13 paying us something like twenty-six hundred 14 dollars per year. All right? 15 We got the sheriff department. We 16 have a contract, it ends this year, and we have 17 to do our cars with the County contract. We've 18 got that, which I think it will be forty thousand 19 for two cars. 20 MR. ELIJAH: Mr. Chairman -- 21 MR. SIMS: It's a -- 22 MR. ELIJAH: Can we discuss this 23 afterwards? 24 MR. SIMS: It's a lot to why we're 25 doing this. 14 1 MS. McGUIRE: What do you mean can 2 we discuss this after? 3 MR. SIMS: Well, I've gave you some 4 things that we -- 5 MR. ELIJAH: Mr. Bradley, do you 6 have another comment from the citizens? 7 MS. McGUIRE: Oh, really? 8 MR. BRADLEY: Ms. Carla Jackson. 9 MS. JACKSON: I've been pretty much 10 batted around. I don't mean this to be funny, 11 but it seems like your meetings are getting 12 shorter and shorter. It seems like it takes me 13 longer to take a shower, get dressed, and drive 14 out here. The last meeting, I think was fourteen 15 minutes. And there was three people that got to 16 ask one question apiece. I mean, if you don't 17 have anything pertaining to your meeting, 18 couldn't you give us a little more time to ask a 19 few questions that we have? 20 MR. SIMS: What's your question? 21 MS. JACKSON: I am wondering why the 22 meetings are so short? They seem to be getting 23 shorter and shorter and shorter. 24 MR. SIMS: I'm not trying to be 25 arrogant. The commissioner's meeting, it's the 15 1 same thing. You understand -- 2 MS. JACKSON: But the questions we 3 ask are not the same questions. They used to be. 4 MR. SIMS: I understand, Ms. 5 Jackson. We go through a procedure about our 6 meetings and everything and that's what we have 7 to do. 8 MS. JACKSON: But don't you have any 9 time left after you do the minutes and after you 10 pledge allegiance to the flag to give the 11 residents of the Township who's paying your way 12 just a few minutes to ask a few questions, maybe 13 ask more than one or two questions? 14 MR. SIMS: I explained everything 15 that we did. 16 MS. JACKSON: No, we're not going 17 to adjourn. 18 MR. SIMS: We're going over some 19 things. 20 MS. JACKSON: The only question, I 21 was wondering if any of you ever have any 22 complaints about the odors from Perma-Fix since 23 you're not so far away. If you do, do you ever 24 call the EPA and complain about them or have 25 any -- 16 1 MR. SIMS: I don't have the odor -- 2 I don't have no odor where I live. I've never 3 smelt no odor. 4 MS. JACKSON: You don't ever smell 5 any from here? 6 MS. JACKSON: This lady (indicating) 7 can smell it over near where she lives. 8 MR. SIMS: Sometimes I can smell the 9 landfill, but not the odor that you're referring 10 to. 11 MS. JONES: And to answer your 12 question, we have said that if there were 13 complaints in the Township by citizens, that they 14 could call and leave a message on the answering 15 machine if it was after work hours if they had a 16 complaint so that we can also start logging down 17 the amount of complaints that we receive from the 18 citizens in that particular community. 19 MS. JACKSON: Well, that's what I 20 was wondering -- 21 MS. JONES: I've gotten -- 22 MS. JACKSON: -- if you get any 23 complaints from anyone other than our group. I 24 know we complain a lot about stuff. 25 MS. JONES: I've gotten two calls. 17 1 One was in reference to someone that lives over 2 there, and I think Mr. Bradley got one. And we 3 have been logging them. In the last three weeks, 4 though, I'm just aware of three calls with regard 5 to our logging those. 6 MS. JACKSON: Thank you. 7 MR. BRADLEY: Yes. I have Ms. Rosie 8 Dell, 2811 Infirmary Road, Resolution 04-03, 9 04-04, 04-05, and 04-06. 10 MS. DELL: You have down that they 11 are resolutions, but you don't have really an 12 explanation of what it means or how it's going to 13 effect us as residents. So that's -- 14 MR. SIMS: I want him to explain the 15 resolutions to them. 16 MS. DELL: Like 04-03, resolution 17 approving Montgomery County -- Montgomery Natural 18 Hazard Mitigation Plan. What is that? How does 19 it effect us? The same thing with the County 20 engineer closing Pinnacle Road between Solders 21 Home and Infirmary. Why? When? How long? How 22 will that effect us as residents? 23 MS. McGUIRE: I asked all those 24 questions. 25 MS. JONES: Sir, we do have to keep 18 1 the meeting in order. 2 MS. DELL: There's no information 3 about how this will effect us. Because you 4 already approved it doesn't mean we understand 5 it. We need -- 6 MR. SIMS: We'll discuss the -- 7 MS. JONES: It doesn't necessarily 8 mean that the information isn't available. And I 9 think that I've said it on several occasions that 10 any action that's taken up here, any business 11 that is done is public record. 12 So at any time -- and I know what 13 you're saying -- but sometimes you cannot go 14 through a four-page document and then be able to 15 continue on with your business. The information 16 is available. And just clarifying the part that 17 was said about the meeting, public meetings are 18 held so that the citizens can see the action 19 which has been taken, but that information is 20 a -- 21 MS. DELL: Could there be a brief 22 summary put with these? 23 MS. JONES: We had done that before, 24 and I will talk to the Board about it to see if 25 we could go back to basically giving general 19 1 information. But to completely read a -- read a 2 resolution contract -- 3 MS. DELL: So you're going to get 4 that information to us or tell us where we can 5 get it? 6 MS. JONES: All records are kept in 7 the office, but we will also discuss giving brief 8 descriptions again. 9 MS. DELL: Okay. So how long is 10 that going to be closed? I live on Infirmary. 11 MR. BRADLEY: Two days when it 12 starts, but it will happen within the next sixty 13 days. 14 MS. JONES: We're not sure of the 15 date. 16 MS. DELL: Something happened just 17 today talking about road closings. Today on 18 Liscum when I was coming onto -- I had to -- I 19 was coming toward 35 on Liscum and the road was 20 closed but there was no sign coming from Liscum 21 Street. It was only coming from 35 that there 22 was any information. 23 MR. SIMS: We'll talk to the City. 24 That's not a Township. 25 MS. JONES: And the City should have 20 1 informed us. 2 MS. DELL: At both ends. 3 MR. SIMS: Okay. 4 MR. BRADLEY: I have a Mr. Michael 5 Peterson, 5566 Glen Meadow Drive, general 6 question, concern. 7 MR. PETERSON: Good evening. My 8 name is Mike Peterson, a resident of the 9 community, business person here in the community. 10 We had -- on our several meetings 11 ago had presented a proposal to the trustees and 12 I've just -- and the question was raised at that 13 meeting how protocol -- what's the protocol of 14 the procedure to have proposals or information or 15 questions addressed and answered at these 16 meetings. And I think I'm hearing the same thing 17 again today. 18 There is a lack of communication or 19 a system that allows the free flow of information 20 and final resolve or final disposition of 21 questions or concerns that the public may have in 22 regards to whatever it might be. 23 In our case, we had presented a -- 24 my associate, Craig Powell, spoke at that time 25 about a proposal to do a new home show here in 21 1 Jefferson Township. And at that meeting, the 2 comment, I believe, or the response was that we 3 will get back to you. We still haven't been 4 gotten back to. 5 And, again, my basic question is, 6 how does things get responded to, and that is, 7 questions, does that happen in this form or does 8 it happen in another form? 9 But I've been here as a resident for 10 twenty plus years and coming to the meetings, I 11 still don't see how we get questions answered 12 that are of concern or proposals that have been 13 submitted get a final disposition regarding those 14 proposals or submissions that are presented to 15 the body. 16 So I think the question that I have, 17 and I'd like to, if possible, get it answered 18 this evening, is how those -- how do we get an 19 answer from this body for general questions and 20 then specific for proposals that are submitted? 21 MR. SIMS: Mr. Peterson, we haven't 22 even went over our budget on your proposal. When 23 we go over our budget and everything, we will be 24 getting with you because your proposal was money 25 that we had to put up and we haven't got to that 22 1 point yet. 2 MR. PETERSON: Again, the question 3 is -- is there a protocol, is there a procedure 4 or if there isn't, can we get one in place that 5 can be disseminated to the general public that 6 gives -- gives anyone information as to how to do 7 business with the Township and/or as a resident 8 just simply getting questions answered. 9 The lady that raised the question 10 several months ago was the same question, is if I 11 have a concern, do I bring it to this form or do 12 I deal with it in a separate form. But the 13 bottom line is I'd like to know how that's done 14 and -- so that, you know, we don't get into a 15 drawn out discussion if this is not the form. 16 But, again, hopefully there is some 17 mechanism that can be provided to the general 18 citizens here and enable them to address their 19 concerns and questions, not feel as if they're 20 getting brushed off, you know, and not being 21 considerate. Obviously everyone here has some 22 concerns or interest in what's going on. And, 23 again, I appreciate your response to that, but I 24 think in general, having a comfort level that 25 questions can be answered through -- from the 23 1 body that are relative or pertinent to me as a 2 citizen or -- and/or trying to accomplish 3 business, that there is a procedure or a means of 4 getting a resolution to that or a response. If 5 that's a phone call, a letter -- 6 MR. ELIJAH: Mr. Peterson -- 7 MR. PETERSON: -- whatever it might 8 be that -- 9 MR. ELIJAH: I don't mean to cut you 10 off. There has been a written response to the 11 proposal that came through the home board for 12 you. So that -- that you should get within the 13 next twenty-four hours, I would imagine, to 14 answer that piece of your comment. 15 MR. PETERSON: And that's great. 16 Again, I've got obviously two concerns. One is 17 doing business with the Township, and the other 18 one is similar to the other residents, and I am a 19 resident here, it's simply how do we get a 20 response from -- or the ability to have questions 21 addressed if obviously time constraints are what 22 they are? Is there a -- you know, maybe there 23 needs to be something in place other than 24 questions/comments, it's more in depth, I'll get 25 back to you or something that can't be addressed 24 1 simply with a quick answer, is there another way 2 that these questions that are -- that 3 are obviously of concern, how do we get those to 4 you all and allow you to react them to, you know, 5 in the appropriate fashion? 6 MS. JONES: I would suggest that you 7 do it in the same business form that we have been 8 doing it. We've met on several occasions. I 9 think we're -- it begin to lack therein when you 10 began to come to the Board of Trustees meetings. 11 It is hard to do direct business with you in 12 regards to a contract, not knowing whether you 13 want all the information -- or that I may want to 14 share with you personally or not. 15 My suggestion would be the way that 16 you guys have been doing, and that's setting up a 17 meeting to discuss the proposal and the contract 18 versus -- I may have twenty minutes worth of 19 stuff I want to talk to you about that I'm 20 concerned about. There has not been a request 21 for a meeting. There has not been a request. 22 There may have been people here requesting 23 immediate responses in the public meeting, but 24 not a formal request for a meeting. 25 And I'm also -- maybe I'm 25 1 misunderstanding because I also understood that 2 there have been several telephone conversations 3 in regards to the project. My suggestion would 4 be that we do business the way we were doing in 5 the beginning. 6 The issue that we're not addressing 7 those issues here in the public forum, I don't 8 think it's appropriate to do so. If you want to 9 get with the Board of Trustees, then you will do 10 it the way we did the last five, three. 11 MR. PETERSON: Well, I would -- I 12 would kind of differ there, and one is we have 13 presented information following, again, the lead 14 of your body in terms of what is needed from us, 15 from a business proposal standpoint. The 16 response that -- I haven't had any calls to me 17 since we presented information back in November 18 of last year. I've initiated calls. 19 My question, again, is, can we -- 20 and, again, not to be -- create any issues, but I 21 think it's important that there is a system that 22 is established that will allow anyone to do 23 business and to get a result, whether that's -- 24 whatever the end result is, at least they know 25 that there has been the proposal or question has 26 1 been addressed and received, addressed and 2 responded to in an appropriate fashion. 3 I have -- I have -- over a number of 4 years, I have attempted to do business and get 5 responses and I haven't had it. And I'm in the 6 same position today. I appreciate Allen saying 7 that we'll get a response; but, again, I'm just 8 hearing that today. And, again, I think it's -- 9 it is not asking too much of this body to 10 establish a protocol that will allow anyone to 11 submit, receive a response, and then react 12 whatever way accordingly. 13 MR. ELIJAH: We're working on it. 14 MR. PETERSON: Again, that's just a 15 general comment from a concerned citizen. Again, 16 the proposal that we've presented is one issue; 17 but, again, as a citizen -- and I have the same 18 concerns that I was here -- you know, I read the 19 minutes from the last meeting, she said it was 20 fourteen minutes. I'm sure there was probably 21 comments and questions that people didn't get 22 addressed. 23 MR. SIMS: Everything was addressed 24 at the last meeting. 25 MR. PETERSON: Today, I'm hearing 27 1 that comments aren't getting addressed. I think 2 there needs to be -- 3 MR. SIMS: Mr. Peterson, we 4 addressed every one. I explained everything 5 about the police, about TNT, about Steve Rauch. 6 I addressed all that. 7 MR. PETERSON: She didn't feel that 8 you did. 9 MR. SIMS: Well, after she told me, 10 I went and addressed it. Since you want to know 11 what we're doing and how we're doing, what we -- 12 MS. JONES: They can come in in 13 request in writing. 14 MR. SIMS: We can tell you about the 15 resolution, everything, and if you want to come 16 in the office and talk to us, we can tell you 17 then too. 18 MR. PETERSON: Yeah. And that would 19 be fine with me. But the last comment I'll make 20 is I'd like to, again, if possible, if we can 21 have this discussion or these comments addressed 22 maybe next meeting, you all, you need to take 23 time to think about that. But it appears -- I'm 24 not trying to speak for everyone -- but it's kind 25 of been a recurring comment and question, and I 28 1 have the same question, is simply be more user 2 friendly, if you will, more -- more of a dialog 3 that will allow the issues to be addressed and 4 comments to be aired and questions to be 5 addressed and answered in a -- in a uniform way. 6 Obviously, you know, we don't want 7 to be here all night; but, again, if there's some 8 submittal process that happens before the meeting 9 and you go -- you all have the time to address 10 those, whatever it is, if they could -- I feel 11 that the community will be -- feel that they are 12 being served and being listened to if that was, 13 you know, addressed and -- 14 MR. SIMS: Well, Mr. Peter -- 15 MR. PETERSON: -- whatever it's 16 worth. 17 MR. SIMS: It is a process -- 18 MS. JONES: I think people don't 19 know. We've said on numerous occasions and 20 they're in the minutes that says if you want to 21 meet with the Board of Trustees and you have a 22 lengthy conversation, that you can schedule an 23 appointment even the day before the meeting. And 24 some have courteously said I will stay after the 25 meeting. So there's something with that. 29 1 There's a process in which you do contracts. 2 MR. PETERSON: So there is a set 3 procedure in place? 4 MR. SIMS: Right. 5 MS. JONES: There has been -- 6 MR. SIMS: Just like today. I had 7 four appointments with citizens, all right, and I 8 sat there and discussed what they wanted, you 9 know, and everything. 10 MS. JONES: The reason why we can't 11 entertain it all the time, we can just simply say 12 you can call and schedule something then because 13 people come in here that has not participated in 14 the meeting for a long time or two years and say 15 I think you should and we say that there is. You 16 can call and schedule an appointment. You can 17 call on Tuesday morning and say can I meet with 18 so and so at 6:00 or 5:30 before the meeting and 19 after that. That has been -- that has been for 20 six years that I know. 21 There is a process of how you deal 22 with contracts, which is not in a public setting. 23 I don't know if it's our responsibility to then 24 make the calls back in regards to the contract 25 when some of the questions have been put out 30 1 there, but we are doing a response to that. 2 It's -- as far as general information, I just 3 said that the Board has no problem with giving 4 general information in regards to resolutions; 5 however, we will not read twenty-page contracts 6 and we will not read -- 7 MS. McGUIRE: No one is expecting 8 that. 9 MR. SIMS: We're trying to keep the 10 meeting in order. 11 (Thereupon, the Notary interrupted 12 the proceedings.) 13 MS. JONES: No, I think what we're 14 trying to be is respectful of one another and 15 I'll be respectful of everyone, and those 16 meetings need to be conducted that way on our end 17 and the citizens' end. 18 The purpose of the monthly meeting 19 is to publicly do actions in front of the 20 community so that they can see it. The meetings 21 are held for the Board of Trustees. People are 22 courteous then when they allow all the input on 23 that because we do want to hear what the citizens 24 have to say. However, there is a format that we 25 go by. When people hear comments, they then 31 1 respond to other people's comments without 2 knowing the whole situation. One being -- and 3 not just Mr. Peterson -- it is a discussion in 4 regards to a contract. Contracts are not to be 5 discussed in public meetings. 6 Now, some of his other issues are 7 valid. However, we are going to keep the meeting 8 under control, everyone is going to respect one 9 another, and we don't disrespect, and we don't 10 want this board to be disrespected either. 11 MR. SIMS: That's right. 12 MS. JONES: So we're trying to 13 accommodate people by giving them what they ask 14 for in a reasonable manner. We can do this. I 15 can't promise you that we're going to do this 16 whole thing like that, but we will give general 17 information like we did last year. It was 18 basically resolution so and so, we reviewed it a 19 little bit, and we acted on the resolution. I'll 20 talk to the other trustees, but I don't see why 21 that can't be done. 22 However, two and three people 23 commenting when a person is talking and those 24 kind of things, we won't have it in this meeting 25 because I wouldn't go to anybody else's meeting 32 1 and be doing it. It's just a matter of respect. 2 If you need to talk to the Board of 3 Trustees, call them. Call them at -- you can 4 call Tuesday morning and say I want a meeting to 5 talk with you guys. We do it a lot. We've 6 stayed a lot after the meetings. We would be 7 more than glad to accommodate anybody in that 8 fashion. However, that's when those things will 9 happen, in those time frames. 10 MR. SIMS: And you can call me any 11 time. Like I said, I had four appointments 12 today. And one appointment, this lady next door 13 complained that the lady got a lot of cats and 14 everything, and she wanted me to try to -- but I 15 was just trying to point them -- I'm up here 16 every day. 17 MR. PETERSON: Is that possible that 18 if that is the procedure, can that be 19 disseminated to the community? 20 MS. JONES: Yeah, but I -- 21 MR. PETERSON: -- in a newsletter or 22 mail or in whatever, this is how. 23 MS. JONES: We can put it on 13, but 24 it's been out there forever. It was out there 25 when I used to sit in the audience. But do we 33 1 need to reiterate that, no problem. You've spoke 2 more than fifteen minutes, and we have something 3 in writing that does say three minutes. We also 4 have been -- 5 MR. PETERSON: One final question, 6 on the resolutions, are those -- the details of 7 those resolutions presented to the public at any 8 point? 9 MR. BRADLEY: Upon request. 10 MS. JONES: Upon request. 11 MR. PETERSON: Before you vote on 12 them? Is it ever -- 13 MS. JONES: Some resolutions and 14 some motions come before us, Michael, the same 15 night that we meet. Two or three weeks ago, 16 there was a resolution that came before us that 17 we had no idea that was going to come before the 18 Board. So always, no, some things we don't get 19 until right before we come in or it's brought 20 over to us or it's a committee wanting us to 21 authorize -- 22 MR. SIMS: Complete on the web. You 23 know what I'm talking about. We can do that too. 24 MS. JONES: We have one more citizen 25 comment. We -- because we wanted to be able to 34 1 come back and respond to some things, the 2 president chose to change executive session after 3 the citizens' comments. So we'll do the last 4 citizen comment, and then we will go into 5 executive session. 6 Executive session is part of 7 Jefferson Township business and so that's 8 something that has to be taken care of too. As a 9 whole, we try not to do that. There is not a 10 citizen here that can say that they've come to 11 many meetings, if any, in the last few years that 12 we have excused ourselves and went to executive 13 session. So this is not something that was 14 inconsiderate or done on a constant basis. I've 15 been in office for six years. I think we've gone 16 in executive session twice, if twice. So we 17 will -- we will accommodate this time; but this 18 is not something that we do to inconvenience 19 anybody, it's work we have to do and executive 20 session is part of it. Like I said, we try not 21 to do it often, and we will not do it often, but 22 when it needs to be done, we will take care of 23 business and do that. 24 MR. BRADLEY: The last speaker 25 request form is from Ms. Cookie Taylor, 152 35 1 Holland Avenue. 2 MS. TAYLOR: My concern is just like 3 Ms. Dell. I don't know what these resolutions 4 are, and I would just like to know, have brief 5 information about them. Maybe you could have 6 something that we could come and pick up before 7 the -- early in the week, where we could pick up 8 something and read a little about it. 9 MR. SIMS: Cookie, look here, our 10 procedure is -- we was doing things like we 11 always do, but I see right now if we come up with 12 a resolution, we explain everything to -- 13 MS. TAYLOR: I'm not saying that you 14 have to go through -- 15 MR. SIMS: If you go -- 16 MS. TAYLOR: -- great lengths to -- 17 MR. SIMS: Cookie, if you come to a 18 meeting resolution about -- like the sheriff 19 department, you understand, we can explain 20 everything to you, whatever we do; but I'm just 21 saying, you know, if you all want to know, you 22 can come in my office. I can explain everything 23 to you. But, you know, if we going to be here -- 24 MS. TAYLOR: I'm not asking for a 25 session or anything. I'm just saying a brief 36 1 synopsis of what it entails so that we know when 2 we come, that these are the things that you're 3 talking about, so we can be informed. That's all 4 I'm saying. 5 MS. JONES: That's not unreasonable. 6 MR. SIMS: And another thing too, 7 I'm going to bring this out right now. How many 8 people been knowing me? How many folks have been 9 knowing me? 10 MS. DELL: Knowing you? 11 MR. SIMS: Knowing Brice Sims. Do 12 you think I'm arrogant? 13 MS. McGUIRE: I'm sorry. 14 MR. SIMS: It makes me feel bad when 15 somebody call me arrogant. And a lot of people 16 know who I am. It makes me feel bad. 17 MS. JONES: Well, nobody is calling 18 you names. 19 MR. SIMS: That's not the point. It 20 makes me feel bad. I'm not arrogant. 21 MR. ELIJAH: I make a motion to move 22 to executive session. 23 MR. SIMS: That really hurt my 24 feelings too, Ms. McGuire. You really hurt my 25 feelings. You know me better. 37 1 MS. JONES: We're going to executive 2 session to discuss personnel evaluations. 3 (Thereupon, the Board convened to 4 executive session.) 5 (Thereupon, the proceedings were 6 concluded at 7:35 o'clock p.m.) 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 38 1 STATE OF OHIO ) 2 COUNTY OF MONTGOMERY ) SS: CERTIFICATE 3 I, Michelle A. Elam, a Notary Public 4 within and for the State of Ohio, duly 5 commissioned and qualified, 6 DO HEREBY CERTIFY that the above-named 7 hearing was reduced to writing by me 8 stenographically in the presence of the parties 9 and thereafter reduced to typewriting. 10 I FURTHER CERTIFY that I am not a 11 relative or Attorney of either party nor in any 12 manner interested in the event of this action. 13 IN WITNESS WHEREOF, I have hereunto set 14 my hand and seal of office at Dayton, Ohio, on 15 this _ _ _ day of _ _ _ _ _ _ _ _ _, 2004. 16 17 _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ MICHELLE A. ELAM 18 NOTARY PUBLIC, STATE OF OHIO My commission expires 5-02-2005 19 20 21 22 23 24 25