1 1 BOARD OF TRUSTEES MEETING 2 JEFFERSON TOWNSHIP 3 * * * 4 TRANSCRIPT OF PROCEEDINGS 5 * * * 6 DATE OF HEARING: Tuesday, January 4, 2005 Beginning at 7:01 p.m. 7 PLACE OF HEARING: 35 West Business Park 8 Dayton, Ohio 45419 9 * * * 10 BOARD OF TRUSTEES: ALSO PRESENT: 11 12 Allen Elijah Robert E. Bradley Brice Sims 13 Angela Jones James Walker 14 15 16 17 18 19 20 21 22 23 24 25 MIKE MOBLEY REPORTING 937-222-2259 2 1 MR. SIMS: Stand for the Pledge of 2 Allegiance. 3 (All complied.) 4 MR. SIMS: Approval minutes for the 5 meeting held on and the transcript -- I'm sorry. 6 Roll call. 7 MR. WALKER: Roll call, Allen Elijah? 8 MR. ELIJAH: Here. 9 MR. WALKER: Brice Sims? 10 MR. SIMS: Here. 11 MR. WALKER: Angela Jones? 12 MS. JONES: Present. 13 MR. WALKER: Walker, present. Let 14 the record show that all trustees are present. 15 MR. SIMS: Approval of minutes of 16 meeting held on the -- the transcript wasn't even 17 available, so just so you know that. Clerk's 18 business, communications, et cetera. 19 MR. WALKER: I would just like to 20 report that as of tonight -- as of December 31 we 21 have -- we are up-to-date as far as 22 reconciliations are concerned, which means that 23 the bank reconciliations for November are 24 finished. I also would like to give a report as 25 of the end of -- at the next meeting, which will MIKE MOBLEY REPORTING 937-222-2259 3 1 be in February, a quarterly report of our -- our 2 revenue and expenses, appropriate operations. 3 MR. ELIJAH: That would be through 4 December? 5 MR. WALKER: Right, that will be 6 through December. 7 MR. SIMS: Is there anything else for 8 the clerk? 9 MR. WALKER: No. 10 MR. SIMS: Old business? New 11 business? Any new business? New business? 12 Annual reorganization, appointment of officers, 13 and designation of meeting days, could I get a 14 motion? 15 MR. ELIJAH: I move that the regular 16 meeting designation be the first Tuesday of each 17 month. 18 MR. SIMS: I second. 19 MR. ELIJAH: Do we actually need to 20 vote on that? The first Tuesday of each month at 21 7:00 p.m., location would be the township 22 administration offices. 23 MR. WALKER: For the record, we'll 24 have a vote on that. Allen Elijah? 25 MR. ELIJAH: I vote yes. MIKE MOBLEY REPORTING 937-222-2259 4 1 MR. WALKER: Brice Sims? 2 MR. SIMS: Yes. 3 MR. WALKER: Angela Jones? 4 MS. JONES: Yes. 5 MR. SIMS: All annual reorganization 6 appointment of officers. 7 MS. JONES: Which -- 8 MR. SIMS: Do you have a motion? 9 MS. JONES: I make a motion for Allen 10 Elijah to serve as president for the year 2005. 11 MR. SIMS: I second it. 12 MR. WALKER: It's been moved and 13 seconded that Allen Elijah will be the new 14 president for the year 2005. Are you ready to 15 vote? Angela Jones? 16 MS. JONES: Yes. 17 MR. WALKER: Brice Sims? 18 MR. SIMS: Yes. 19 MR. WALKER: Allen Elijah? 20 MR. ELIJAH: I abstain. 21 MR. SIMS: You abstain. I'll make a 22 motion for Angela Jones to be the second 23 vice-president -- vice-president. 24 MR. ELIJAH: I second that motion. 25 MR. WALKER: It's been moved and MIKE MOBLEY REPORTING 937-222-2259 5 1 seconded that Angela Jones will be the 2 vice-president for the year 2005. Are you ready 3 for the vote? Allen? 4 MR. ELIJAH: Yes. 5 MR. WALKER: Mr. Sims? 6 MR. SIMS: Yes. 7 MR. WALKER: Angela Jones? 8 MS. JONES: I abstain. 9 MR. SIMS: I'm going to clap, 10 President, in election for this year. 11 MS. JONES: At this point, 12 Mr. Elijah, I think you've turned the chair over 13 to me. 14 MR. SIMS: That's why I clapped. 15 MR. ELIJAH: I just want everybody to 16 understand that's what just happened. I would 17 like to thank Mr. Sims for his leadership during 18 2004. I think he's done a lot to help get us to 19 the point where we are and I look forward to 20 serving the trustees as at least the person 21 designated to receive all of the mail in the 22 position as president for 2005. 23 If we may now go with the rest of the 24 agenda, Miami Valley Regional Planning Commission 25 representative designation. Annually we have to MIKE MOBLEY REPORTING 937-222-2259 6 1 designate a board trustee member to serve as a 2 representative for the township to the MVRPC 3 committee, and I would recommend Brice Sims be our 4 trustee designee. 5 MR. SIMS: Um-hmm. 6 MR. ELIJAH: Does that need to be 7 properly moved and seconded? 8 MR. WALKER: No. 9 MS. JONES: I think we need to -- 10 MR. WALKER: No. 11 MR. SIMS: No. No. 12 MR. ELIJAH: So Brice shall be our 13 designee and Robert Bradley shall serve as 14 alternate. In that we have recently by law been 15 required to assume responsibility for the lower 16 Miami cemetery, it's appropriate that we adopt the 17 rules and regulations for the maintenance and 18 running of that cemetery. May I have a motion for 19 that, please? 20 MR. SIMS: I make a motion for the 21 rules and regulations for the lower Miami 22 cemetery. 23 MS. JONES: I second the motion. 24 MR. ELIJAH: It's been properly moved 25 and seconded. I would like to call for the vote. MIKE MOBLEY REPORTING 937-222-2259 7 1 How do you vote, Ms. Jones? 2 MS. JONES: Yes. 3 MR. ELIJAH: And Mr. Sims? 4 MR. SIMS: Yes. 5 MR. ELIJAH: And I vote for the 6 adoption as well. Am I taking your thunder? 7 MR. WALKER: You're taking the 8 thunder. That's all right, Mr. President. Well, 9 go ahead. 10 MS. JONES: It's done. Allen, next 11 item on the agenda then, the appointment of 12 several individuals to positions within the 13 township, we have a recommendation from the 14 township administrator to fill two positions that 15 we've got vacancies for and in this particular 16 instance we are -- we are approving the 17 recommendation for part-time zoning administrator 18 with Mr. Rob Seiter serving in that capacity and 19 there has also been a recommendation put forth 20 that the trustees will vote on for Mr. Victor Hill 21 to serve as a truck driver in the employment of 22 the road department. Do I have a motion for the 23 acceptance of those two appointments? 24 MR. SIMS: I'll make a motion for 25 Victor Hill for the road department truck driver MIKE MOBLEY REPORTING 937-222-2259 8 1 and -- just make one. Do it one at a time. I 2 need a second. 3 MR. ELIJAH: Do I have a motion to 4 adopt the appointment to Victor Hill as for the 5 road department and Rob Seiter for the part-time 6 zoning administrator? 7 MS. JONES: I would like to make a 8 motion to appoint both for the road department and 9 the zoning administrator's position. 10 MR. SIMS: I'll second it. 11 MR. WALKER: It's been moved properly 12 and seconded that these two individuals will serve 13 as our new road department and zoning 14 administrator. Are we ready for vote? 15 MR. ELIJAH: We are. 16 MR. WALKER: Allen? 17 MR. ELIJAH: Yes? 18 MR. WALKER: Brice Sims? 19 MR. SIMS: Yes. 20 MR. WALKER: Ms. Jones? 21 MR. JONES: Yes. 22 MR. ELIJAH: So we also have several 23 individuals being recommended as EMT's for the 24 township, Lisa Cornwell, Michael Grace and 25 Christina Watson. May I have a motion for the MIKE MOBLEY REPORTING 937-222-2259 9 1 adoptions of these appointments, please? 2 MR. SIMS: I'll make a motion for 3 these appointments for the volunteer EMT's. 4 MS. JONES: I second the motion. 5 MR. WALKER: So it's been moved and 6 seconded. Are we ready for vote? 7 MR. ELIJAH: We are. 8 MR. WALKER: Angela Jones? 9 MS. JONES: Yes. 10 MR. WALKER: Brice Sims? 11 MR. SIMS: Yes. 12 MR. WALKER: Allen Elijah? 13 MR. ELIJAH: I am in favor. 14 MS. JONES: Before we move on, I 15 would like to go back and amend under new business 16 the MVRPC in reading this and my understanding of 17 this is that the person appointed to the board has 18 to be an elected official, but we also have to for 19 the record appoint a designee for that committee 20 and it has to be part of the record also. I don't 21 know if we want to continue to go -- do it the way 22 we have and to recommend Robert Bradley as the 23 alternate person, but we need to clarify that for 24 the minutes and to also probably take a vote on 25 it. Well, if it's not -- the clerk says that we MIKE MOBLEY REPORTING 937-222-2259 10 1 don't have to vote on it, but we have to say for 2 the record who the alternative -- alternate will 3 be for that person. 4 MR. ELIJAH: Are you saying that the 5 alternate has to be an elected official? 6 MS. JONES: Does not, but it does say 7 you have to appoint an alternate person. 8 MR. SIMS: We did that. 9 MR. ELIJAH: We did that. Robert is 10 the alternate. 11 MS. JONES: Where was I at? Okay, 12 sorry. 13 MR. ELIJAH: Okay. 14 MS. JONES: Then I withdraw my 15 amending. I withdraw that. 16 MR. ELIJAH: Trying to trip up the 17 new guy. 18 MS. JONES: Sorry. 19 MR. ELIJAH: Item five on the agenda, 20 resolution for consideration, there's a resolution 21 being put forth to retain Moots, Carter and Hogan 22 as legal counsel to advise and represent the 23 township in annexation matters. Mr. Bradley, 24 could I -- 25 MR. BRADLEY: Annually we contract MIKE MOBLEY REPORTING 937-222-2259 11 1 with the legal firm Moots, Carter and Hogan in 2 Columbus to handle any annexation matters that the 3 township may have and as is their normal process, 4 each January they request that their jurisdiction 5 comply with passing resolutions to that effect and 6 tender under our retainer agreement for their 7 services. 8 MR. ELIJAH: So this agreement merely 9 establishes the rates at which the township would 10 pay in the event that we need their services. 11 MR. BRADLEY: Yes, for an annexation 12 matter. 13 MR. ELIJAH: So may I have a -- may I 14 have a motion then for the adoption of resolution 15 05-01? 16 MR. SIMS: I would put in a motion 17 for 05-01 to retain Moots, Carter and Hogan as 18 legal counsel advisors for annexation matters. 19 MS. JONES: I second that. 20 MR. ELIJAH: Do you have any 21 questions? Would you like to call for a vote 22 then? 23 MR. WALKER: We're ready for vote, I 24 so move. Brice Sims? 25 MR. SIMS: Yes. MIKE MOBLEY REPORTING 937-222-2259 12 1 MR. WALKER: Angela Jones? 2 MS. JONES: Yes. 3 MR. WALKER: Mr. Elijah? 4 MR. ELIJAH: Yes. 5 MR. WALKER: And at this time you 6 also have to have the signatures on this. 7 MR. BRADLEY: Two documents. 8 MR. WALKER: Two documents, please. 9 MR. ELIJAH: Mr. Bradley, did you 10 want to summarize department reports? 11 MR. BRADLEY: No, I've attached them 12 to the agendas that the citizens have before them. 13 MR. ELIJAH: So those are information 14 only, no action required. 15 MR. BRADLEY: Yes, none that I'm 16 aware of. 17 MR. ELIJAH: Trustee reports, I have 18 nothing to report this evening. Mr. Sims? 19 MR. SIMS: I have nothing. 20 MR. ELIJAH: Mrs. Jones? 21 MS. JONES: I don't have a report, 22 but I do have comments that I would like to make 23 during the -- the snow days that we had to thank 24 you, our fire department for the wonderful job 25 they had for getting to citizens, that it was MIKE MOBLEY REPORTING 937-222-2259 13 1 very, very difficult to get to people when they 2 received emergency calls and -- and things came 3 up. They did an excellent job. How they got to 4 some of the places was really, really hard and 5 they were able to assist everybody that made a 6 call. They -- they did everything timely and I 7 was pleased to know that a couple of places we 8 even road -- the fire chief was kind enough to 9 pick me up Christmas Eve to show me one place 10 where the lane was as long as the street and they 11 still got back there and did what they needed to 12 do. I would like to say for the record that I 13 really commend them and thank them for a wonderful 14 job that they did during that time when I know 15 that a lot of other things could have been 16 prohibited any of that happening for the guys 17 getting back there. It was all of the way to the 18 point where some of them walked, they literally 19 walked back to the scene where the vehicles 20 couldn't get. So I wanted to say job well done 21 and I know that all of the people appreciated all 22 of the extra things that were done with calming 23 people down and to thank the community who 24 assisted because they knew how hard it was for the 25 guys to do what they needed to do. So to Chief MIKE MOBLEY REPORTING 937-222-2259 14 1 Mann, I really appreciate the service that the 2 fire department and the medics did during those 3 couple of days. I think it was a job well done. 4 CHIEF MANN: Thank you. 5 MR. ELIJAH: And that these are not 6 official reports, I would also just like to 7 indicate that the road department did a hell of a 8 job too. There were some -- there were a lot of 9 mitigating circumstances behind the scenes that a 10 lot of the citizens wouldn't have knowledge of and 11 given what we had to work with, Jim and his crew 12 put in very long days to try to keep up with a 13 record amount of snowfall in the area. It was 14 kind of like trying to fight the Goliaths with one 15 hand behind your back, and I appreciate what you 16 were able to do, Jim, in order to get people out. 17 And we had special circumstances where we had some 18 elderly people kind of snowed in and they were 19 calling all through the holiday at any time of day 20 or night and we were -- I think we were responsive 21 as a township, as responsive as we could be, so 22 for the record I wanted to officially get that on 23 notice. 24 MR. SIMS: Could I say something? I 25 would like to say one thing to -- I would like MIKE MOBLEY REPORTING 937-222-2259 15 1 to -- Jim, I know people was calling me and -- and 2 eighteen inches of snow, Jim was trying to do all 3 he can and there was some people that was calling, 4 they couldn't get out of their driveway and Jim 5 was -- had his backhoe. He went and got about two 6 or three people out of the driveway. I want to 7 thank you personally because I was catching hell 8 on the telephone and since -- a lot of people you 9 did this for, they called me back and thanked me 10 for you doing that. I want to thank you 11 personally for you doing what you were supposed to 12 do. I know a lady came all of the way from 13 Trotwood -- I think she came to your garage, you 14 thought she was going to complain and give you 15 hell, but what she said, Jefferson Township road 16 looks better than Trotwood. I was glad to hear 17 that, Jim, I wanted to thank you personally. 18 MR. ELIJAH: Thank you. Risk 19 management reports? 20 MR. BRADLEY: As indicated on the 21 agenda, they replaced two stop signs located at 22 Colson and State Route 4 and Colson and Liscum 23 Drive. Those were the two activities for the 24 month of December. 25 MR. ELIJAH: Just a note on that too, MIKE MOBLEY REPORTING 937-222-2259 16 1 if you know that there are signs that need 2 replacing, if you'd be so kind to call Mr. Bradley 3 to get that on the list. Ideally, we would want 4 to drive by every sign in the township and know 5 whether it needs to be straightened or replaced. 6 If you can help us see those kinds of things, it 7 will make the township a bit safer in that 8 respect. 9 I would like to refer to the comments 10 that the clerk made relative under clerk's 11 business about the financial statements and that 12 we propose that we table the approval of the 13 financial statements for the final quarter of 2004 14 until February. Is that an accurate statement? 15 MR. WALKER: Yes. Right. Because 16 what we have to do is -- before we actually make a 17 statement for December, we have to wait -- we have 18 to do a bank reconciliation, so -- and we haven't 19 gotten the statements from the bank. We normally 20 don't get those until the second week of the 21 month, so that's mainly the reason why. 22 MR. ELIJAH: Okay. Mr. Bradley, do 23 we have citizens' comments? 24 MR. BRADLEY: Yes, I have four slips 25 that have indicated they would like to make MIKE MOBLEY REPORTING 937-222-2259 17 1 comments. 2 MR. ELIJAH: Point of order? 3 MS. JONES: I think that we would 4 need to act on this and to vote on that we are 5 tabling number nine on the agenda. 6 MR. ELIJAH: Are you making a motion? 7 MS. JONES: I'm making a motion that 8 we table that until the next scheduled meeting 9 will be in February. 10 MR. ELIJAH: Second? 11 MR. WALKER: Second. 12 MR. ELIJAH: Like to call for the 13 vote? 14 MR. WALKER: Call for the vote. 15 Angela Jones? 16 MS. JONES: Yes. 17 MR. WALKER: Brice Sims? 18 MR. SIMS: Yes. 19 MR. WALKER: Angela Jones? 20 MS. JONES: Yes. 21 MR. ELIJAH: I will make that 22 unanimous. 23 MR. BRADLEY: I would like to remind 24 the citizens to keep the comments to three minutes 25 and I have a clock. First we have Miss Betty MIKE MOBLEY REPORTING 937-222-2259 18 1 Green OF 1212 Infirmary Road and she indicated she 2 would like to talk about lights for trustee hall 3 and shootings on Infirmary Road. Information, 4 fence out at junkyard on Dayton Montgomery Road. 5 MS. GREEN: These are questions that 6 I had last week. 7 MR. SIMS: We're working on those. 8 MS. GREEN: So no answers to those 9 questions? 10 MR. SIMS: I would like to comment on 11 that. I know it's dark outside when you come in 12 and we are talking about putting a light in the 13 parking lot so we can have light. We're going to 14 put a light where you turn in, but I think it 15 would be best to put a light where the parking lot 16 is. Everybody know how to turn in, so we working 17 on that right now. 18 MS. GREEN: So we should see 19 something next month maybe? 20 MR. SIMS: Robert? 21 MS. GREEN: How long is it going to 22 take? 23 MR. BRADLEY: On the light? We're 24 looking at different lights either in the building 25 or on the parking lot. MIKE MOBLEY REPORTING 937-222-2259 19 1 MS. GREEN: How long does it take? 2 MR. BRADLEY: Probably ninety days. 3 MS. GREEN: Three months. 4 MR. BRADLEY: Because if we have to 5 go in the parking lot -- 6 MR. ELIJAH: One meeting going on at 7 a time, please. 8 MS. GREEN: Dixie Allen and somebody 9 was going to check with her on shootings that we 10 have on Infirmary Road. 11 MR. SIMS: That was -- I was with 12 her, by the way, of the swearing in in Columbus 13 and she's going to be working on that for us. 14 MS. GREEN: So we should hear 15 something about that? 16 MR. SIMS: She's going to give me a 17 report. 18 MS. JONES: The captain is back there 19 and I'm sure that he can at least bring you 20 up-to-date with some of the meetings or if there 21 are any. One of the things that we said in 22 response to her at the last meeting is that we 23 weren't real sure if there were like any 24 additional meetings in regards to the shooting and 25 the property and we didn't give specifics to her MIKE MOBLEY REPORTING 937-222-2259 20 1 about the amount of acres that allows you to do 2 that and that kind of stuff or if you guys had 3 gotten with that group and if that was going to be 4 a continuous conversation or whether they were 5 going to continue to meet about those issues. So 6 after the meeting, if you have a moment and, 7 Betty, if you've got a moment, at least you can 8 kind of tell her where we are and explain about 9 the acreage to her and shooting. I would 10 appreciate that. Can you give me a few minutes 11 with that? 12 MS. GREEN: The fence on Dayton 13 Liberty Road, I talked about that last month. On 14 the corner of Dayton Liberty and Liberty Road, 15 it's been down for almost a year. 16 MR. BRADLEY: We've hired the zoning 17 administrator effective Monday and the first thing 18 is we'll sit down with the code enforcement 19 officer and that will be on the top of their list. 20 MS. GREEN: Thank you. That's it. 21 MR. BRADLEY: Cookie Taylor, trash 22 dumped on lot. 23 MS. TAYLOR: Good evening, I have 24 recently noticed -- I mean, there usually is some 25 trash around, but it seems like people have just MIKE MOBLEY REPORTING 937-222-2259 21 1 taken bags of trash and just thrown them out just 2 anywhere on the streets and left them there and 3 I'm sure if you go over -- if you go over on 4 Strand and around by my house on Fiske, you'll see 5 on Strand it's all over the street and on -- 6 around my house there's just bags laying in the 7 street and I'm sure that somebody is the owner of 8 those bags, somebody's address trash is in there 9 and I don't know what we can, you know, really do 10 about it, but I'm sure there's a law somewhere 11 that says that dumping on the street or other 12 people's property is prohibited. 13 MR. ELIJAH: I take what you're 14 saying then, this is not trash that someone has 15 taken out at their house and set out at the curb 16 for pick up. This is just some people coming by 17 and dumping it. 18 MS. TAYLOR: Looks like somebody took 19 bags and dumped it on the street. If you ride by 20 on Fiske Avenue where I live at, you'll see 21 they're laying on the ground and over on Strand 22 Avenue like they're just dumped and left there. 23 MR. SIMS: Brother Chairman, I would 24 like to address that. I was over on -- Cookie 25 lives on a holler and I -- you know, I went MIKE MOBLEY REPORTING 937-222-2259 22 1 around -- I think what we would like to do when we 2 get the zoning director in there and the 3 enforcement, I think that's going to be one of 4 their first priorities, Ridgewood Heights and 5 Drexel. Wait until we get them in and you'll see 6 very much improvement. 7 MR. ELIJAH: This sounds like -- 8 sounds like things that you can do zoning 9 enforcement on if you could tie that to somebody, 10 if it's abandoned, nobody is claiming this trash, 11 it really needs to be moved because it's causing 12 an unsafe and potential health hazard. 13 MR. BRADLEY: We've given notice to 14 get it picked up. Oftentimes we work with the 15 sheriff with their prisoners picking up trash. As 16 relates to the enforcement, you have to catch the 17 person in the act. Having the address of a bill 18 in the trash won't do in the terms of prosecuting, 19 so it's a catch as catch can scenario and we have 20 several areas in the township where people just 21 dump so they don't have to pay the trash bill. 22 Unless we can catch them red-handed or see them, 23 someone takes down a license number and then is 24 willing to testify, that's about the only way -- 25 MR. ELIJAH: So in terms of MIKE MOBLEY REPORTING 937-222-2259 23 1 addressing the concern, this sounds something that 2 the township would need to take action on and the 3 enforcement piece is a separate piece what's being 4 talked about now. 5 MR. BRADLEY: Yes. 6 MR. ELIJAH: So what will we do? 7 MS. JONES: If I may. 8 MR. ELIJAH: Please. 9 MS. JONES: And we had talked about 10 the Drexel area and Ridgewood Heights with 11 continuing some of the upkeep and we've spoken 12 with the captain and, of course, the zoning person 13 is going to help with that. Even if it's on their 14 property, whether it's their trash or not, they're 15 responsible for it. It doesn't seem fair, but 16 they're responsible for it; but they would have to 17 clean it up. That gives people seven days, ten 18 days, so you have the trash there for a while with 19 the new zoning person just coming on board, even 20 if you focused on that area first, you're still 21 going to have the trash on the corners and 22 streets, unless we take the captain up with the 23 last meeting and the meeting before that. He 24 simply said that if we came up with some dates and 25 stuff that he would help organize where the MIKE MOBLEY REPORTING 937-222-2259 24 1 prisoners could work and start with the area, so 2 the first thing that I would ask the board that we 3 would do is have Mr. Bradley get with him and see 4 how soon we could get some of those guys to do an 5 immediate fix. We can't wait until the zoning 6 person gets in place because that's going to be a 7 bit before that happens. When you cite, you can't 8 get them that particular day. That's not going to 9 take care of your problem for a little while, but 10 if Mr. Bradley would get with the sheriff's 11 department and see whether or not we can get a 12 couple of guys out there to at least clean it up 13 for now -- I know what she's talking about, so 14 it's not an astronomical amount where it's going 15 to take weeks to do, probably in a week period. 16 Most of it is on the corners of the street. I 17 know going down the street right after the church 18 to Liscum, there were a couple of bags of trash 19 and it was somebody's lot, but not sitting right 20 by the house, I think it's still there. 21 MS. TAYLOR: It's right on the 22 street. Because I have to dodge it in order to go 23 down the -- 24 MS. JONES: I don't know if we can do 25 that like one of those ASAP kind of things to see MIKE MOBLEY REPORTING 937-222-2259 25 1 if we can get -- ASAP things to get -- see if we 2 can get some of the guys to come out there and do 3 that for us. Will you work on that and if you 4 talk to Robert, we can get that done real soon, a 5 couple of days, and we'll try to get zoning to 6 keep enforcing that. But if you know some of the 7 areas, let Robert know where those areas are and 8 we can get those guys to do that in a couple of 9 days. 10 MR. ELIJAH: We are expecting -- 11 UNIDENTIFIED SPEAKER: We'll put 12 Pinnacle Road on a schedule. Give me the 13 addresses so there's not -- 14 MS. JONES: Mr. Bradley will go out 15 tomorrow and look at the streets over there in the 16 Ridgewood Heights area and he'll get with you and 17 let you know where those streets are. How is 18 that? Thanks, Mr. Bradley. 19 MR. BRADLEY: John Koors, 5121 20 Germantown Liberty Road. He would like to discuss 21 delinquent taxes. 22 MR. KOORS: A group of us went down 23 to see the treasurer. I think that was after the 24 last meeting -- I missed the last meeting, I don't 25 want to re-cover, but there was Allen Elijah and MIKE MOBLEY REPORTING 937-222-2259 26 1 Robert Bradley, Ron Green, Dr. Brown and myself. 2 We went down there to talk to them and it was kind 3 of a good news/bad news. About twenty percent of 4 the parcels are delinquent and that adds up to 5 about one and two thirds million dollars. About a 6 third of that is contracted for. In other words, 7 the people are supposedly making monthly payments. 8 That still leaves over a million dollars. 9 Now, one thing that surprised me and 10 what will surprise you is the list published in 11 the paper that you see delinquent taxes. That's 12 the current taxes. That's not the back taxes that 13 went on for years and years and years which is a 14 much larger list. But I was -- I came away with a 15 little better feeling that they're trying new 16 techniques. They sent out a letter under the 17 prosecutor's office and that got good response as 18 far as payment and whatnot. That was a good 19 thing. What I would suggest is maybe we ought to 20 list these delinquents like a dirty dozen like 21 Johnny does, list that in the quarterly -- 22 MR. ELIJAH: Newsletter? I don't 23 know that we would have room to print news if we 24 were to do that. 25 MR. KOORS: We could take the top ten MIKE MOBLEY REPORTING 937-222-2259 27 1 or something and we know there's people in here 2 that we would recognize, don't we? 3 MR. SIMS: That's a good idea. 4 MR. KOORS: That's cheap. 5 MR. SIMS: That's a good idea, John. 6 MR. KOORS: The other thing is I 7 think we ought to keep an advisor on the 8 treasurer's office. We ought to go down there and 9 have these kinds of meetings, just to know that 10 we're concerned about that. 11 MR. ELIJAH: Right. 12 MR. KOORS: Because as I said, 13 there's over a million dollars that are in arrears 14 right now and probably -- well, there's no plans 15 to collect that million dollars. 16 MR. ELIJAH: Well, as was indicated 17 from the meeting that we were in, we want to, 18 number one, establish and open the communications 19 with their office and then find out how we can 20 encourage them to -- to take steps to get -- get 21 dollars collected and also find out what things we 22 can do on our end to support that effort and just 23 keeping that dialogue going I think would be 24 helpful and that can be more than annually. 25 MR. KOORS: Anyway, I was glad we MIKE MOBLEY REPORTING 937-222-2259 28 1 went down there. 2 MR. BRADLEY: And the last request 3 form is for a Ms. Ruth Calhoun of 602 Infirmary 4 Road and she would like to speak to Jefferson 5 Township Days. 6 MS. CALHOUN: My name is Ruth 7 Calhoun. Presently I am the chairperson for the 8 volunteer committee that does the festival in June 9 every year, also I am the coordinator for the 10 festival. What I would like to know from the 11 trustees, in January usually -- I was coordinator 12 last year and in January usually I get started 13 making preparations for the festival in June. But 14 what I need to know from the trustees, I need to 15 know if the trustees is going to support Jefferson 16 Township Days, support our committee, so we can 17 get started. And if I can get that tonight from 18 the trustees, I would like it in the form of a 19 vote, if I could get that. 20 MR. ELIJAH: Well, I would just say 21 that I'm not sure what you mean by support. I 22 mean, because I come every year, me and my family, 23 we spend money. That's support. Here, again, I'm 24 not sure what you mean by support. 25 MS. CALHOUN: As the trustees of this MIKE MOBLEY REPORTING 937-222-2259 29 1 township, that's what I mean. I don't know you 2 personally and your personal support -- because in 3 order to put on a festival, it's here in the 4 township so I have to have contact with people and 5 cooperation with people so since it's in the 6 township and a township event -- I'm pretty sure 7 it would be -- I guess the trustees would support 8 that because it's a community thing. So the only 9 thing I want to know if I can proceed and get 10 started with this support of the trustees. 11 MR. ELIJAH: Let my fellow trustees 12 talk. I'm not going to hog all of the time. 13 MR. SIMS: Any time you have a 14 township affair, we always support it. 15 MS. CALHOUN: Could I get that in the 16 form of a vote or is that proper? 17 MR. SIMS: The trustees will support 18 you. That's no problem with us. It's no problem 19 to us. I don't think. I mean, you know. 20 MR. ELIJAH: Angela, do you have 21 something to say? 22 MS. JONES: We've been trying to set 23 up a meeting so we can sit down and work out the 24 detail of this and that hasn't happened yet, so I 25 think this is a bit premature looking for a motion MIKE MOBLEY REPORTING 937-222-2259 30 1 of some sort when we haven't been able to decide 2 the details that we're -- 3 MS. CALHOUN: Well, there was a 4 meeting scheduled, but then you guys didn't show. 5 Now, the reason I wanted an answer tonight is 6 because tomorrow I have to make a decision about 7 some things, so how will I be able to see these 8 things, we've got another meeting scheduled for 9 when, the 7th? 10 MS. JONES: Yes. 11 MS. CALHOUN: But like at the last 12 meeting, the appropriate people wasn't present, so 13 I couldn't get an answer then. So that's the 14 reason. 15 MR. ELIJAH: Miss Jones, were you 16 done? 17 MS. JONES: What are you talking 18 about? Part of what I had written down and I had 19 asked Robert to include it in the agenda and 20 forgot to remind him, and it's not his fault. The 21 last meeting, I was at the meeting and what was 22 shared in the meeting was that there was 23 additional information that I knew that the other 24 trustees needed and that was to specify what you 25 meant in the area of support. So what I had said MIKE MOBLEY REPORTING 937-222-2259 31 1 to you is I would talk to the trustees and talk 2 about the two dates, one was the 4th, which was 3 going to be before or after this meeting and the 4 other was the 7th, so maybe I misunderstood that 5 because what I had said to them is we have another 6 scheduled meeting on the 7th and I wanted to 7 clarify in this matter that all of the trustees 8 would know that they had to attend this meeting so 9 they could get the additional information that 10 they needed. 11 I think I got -- everybody said, 12 yeah, that the 7th would be good, but I wanted -- 13 this agenda was for us to make sure we all knew 14 that we were going to be meeting with the 15 committee on the 7th. I thought when I met with 16 you guys that I understand what we talked about 17 would be shared and talked about also with the 18 board of trustees as a whole so that everybody 19 would understand, again, what you meant by 20 support. I think Mr. Elijah still needs some 21 clarification of that and Mr. Sims said that he's 22 willing to support. 23 MR. SIMS: The problem, Sister Jones, 24 the problem I'm saying, you want us to endorse 25 Jefferson, the trustees are for, this is what I'm MIKE MOBLEY REPORTING 937-222-2259 32 1 not clear. 2 MS. CALHOUN: For the past three 3 years I have served on the committee to put on 4 Jefferson Township Days and what I mean by a 5 sponsor is things that have to be taken under 6 consideration, things that have to be done in the 7 township and it has to be approved by you guys, by 8 the trustees, so the only thing I'm saying is 9 because the committee, I say the committee, I just 10 wanted to know if you was going to continue that 11 support. Now, that involved the zoning, we had to 12 have permits. That involved security, that 13 involved contracting with the county, all of these 14 things that would come in and I would want to know 15 do I have your support the same thing this year. 16 MR. SIMS: Ruth, I didn't know that. 17 I thought maybe you was saying to support 18 Jefferson Township Days. We haven't got involved 19 in that yet. We have to have a meeting on that. 20 I'm sorry I couldn't be at the last meeting. I 21 wasn't at the last meeting because I didn't know 22 until the last minute. We need to sit down and 23 strategize and find out what type of support you 24 want and then we would -- we still got time, so 25 that's what I'm talking about. I thought you was MIKE MOBLEY REPORTING 937-222-2259 33 1 talking about endorsing it. We're all for it. 2 But we really need to sit down and talk about it. 3 MS. CALHOUN: There are deadlines I 4 have to make, commitments that I have to make for 5 their schedule, that's the reason. 6 MR. ELIJAH: Until we have a chance 7 to sit down and talk with you and the committee, 8 I'm not sure what we're signing up for. 9 MS. JONES: That's why I thought -- 10 MS. CALHOUN: The same thing we 11 signed up for last year. I want to know whether I 12 can go ahead. That's all. 13 MS. JONES: Maybe I misundertand. I 14 was the only trustee at the meeting and I think it 15 was basically you guys -- we all talked about a 16 date and everybody talked about the 7th at 6:00 17 o'clock would be good and that that still gave you 18 time because you had a meeting that following 19 Tuesday or something like that and so you had said 20 that the 7th of January would be an okay date for 21 you, that would give you time because you had a 22 couple of meetings scheduled right after that. So 23 if we meet on the 7th. I guess what I'm trying to 24 say, if we meet on the 7th, that's still good for 25 you, right? MIKE MOBLEY REPORTING 937-222-2259 34 1 MS. CALHOUN: It would have to be. 2 MS. JONES: That's the date you guys 3 came up with, so is there something else -- 4 MS. CALHOUN: Will the trustees be at 5 that meeting? 6 MR. SIMS: I can be there. 7 MS. CALHOUN: If the decision has to 8 be made. 9 MR. SIMS: I can be there. 10 MS. GREEN: We have Jefferson 11 Township Days every year. 12 MS. JONES: Part of the problem is 13 financing and some of the things that we need to 14 discuss in the meeting on the 7th we need to share 15 information that we have and the committee needs 16 to then share information with us. Now, part of 17 that we had, I think we talked probably two hours, 18 but it wasn't all of the information that the 19 other board members did not have the opportunity 20 to hear. 21 MS. CALHOUN: As far as you heard it 22 and before anybody can do anything, all three of 23 you. 24 MS. JONES: That's why we scheduled 25 the 7th. MIKE MOBLEY REPORTING 937-222-2259 35 1 MS. CALHOUN: Or two of you at least. 2 MS. JONES: You guys said that was a 3 good date which allowed me time to say to them can 4 you be there, hopefully. 5 MR. ELIJAH: 5:30 on Friday. 6 MS. CALHOUN: That's good. 7 MS. GREEN: Is it open to the public? 8 MR. SIMS: It's just a committee 9 meeting. It isn't an official meeting. We won't 10 act on anything, otherwise we would have to 11 publicize it in the newspaper, so anyone is 12 welcome to attend that meeting. We cannot say 13 that the public cannot attend it. 14 MR. ELIJAH: If you want to talk 15 about any of this after the meeting, we would be 16 happy to stick around and talk about that. 17 Mr. Bradley, anything else? 18 MR. BRADLEY: No, I don't have 19 anything, Mr. President. 20 MR. ELIJAH: Okay. May I have a 21 motion for adjournment. 22 MR. SIMS: I make a motion to 23 adjourn. 24 MS. JONES: I second the motion. 25 MR. SIMS: Support. MIKE MOBLEY REPORTING 937-222-2259 36 1 MR. WALKER: Meeting adjourned. 2 (Thereupon, the meeting was adjourned 3 at 7:42 o'clock p.m.) 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 MIKE MOBLEY REPORTING 937-222-2259 37 1 STATE OF OHIO.) 2 COUNTY OF MONTGOMERY ) SS: CERTIFICATE 3 I, Kimberly C. Causlin, a Notary Public 4 within and for the State of Ohio, duly 5 commissioned and qualified, 6 DO HEREBY CERTIFY that the above-named 7 hearing was reduced to writing by me 8 stenographically in the presence of the parties 9 and thereafter reduced to typewriting. 10 I FURTHER CERTIFY that I am not a relative 11 or Attorney of either party nor in any manner 12 interested in the event of this action. 13 IN WITNESS WHEREOF, I have hereunto set my 14 hand and seal of office at Dayton, Ohio, on this 15 _ _ _ day of _ _ _ _ _ _ _ _ _, 2005. 16 17 _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ KIMBERLY C. CAUSLIN 18 NOTARY PUBLIC, STATE OF OHIO My commission expires 9-4-2009 19 20 21 22 23 24 25 MIKE MOBLEY REPORTING 937-222-2259